Buyers’ Guide: Content management and storage

The say cleanliness is next to godliness, but we’d make a strong case for organisation being slightly closer. If you don’t have your fonts managed and your assets organised and backed up, you’re not going to be able to work efficiently, repurpose content and – most importantly – leave on time. Yes, we know it’s not the most exciting thing to read about, but getting your content management workflow together now will save you time for years to come.

The quick fix (for when there’s only a couple of you, and you don’t produce that much)

Okay, so let’s say you have a pretty speedy MacBook Pro. Get yourself a nice dependable desktop drive like a G-Technology G-DRIVE, then set up Time Machine for backup locally. To avoid any unwelcome data loss, we’d recommend getting some RAID storage – if your MacBook Pro has Thunderbolt 2, try making the most of it with a high-speed PROMISE Pegasus R4 array.

If you need to work together, the Synology Diskstation DS414 is a feature-rich 4-bay NAS specifically designed for growing businesses to effectively manage, protect, and share data. You can even add Extensis Portfolio Studio for better asset management and Suitcase Fusion to keep your fonts in order.

The neat freak (for when you’ve got a team to support)

If you’re working in a range of media we always recommend a capable iMac with Universal Type Server and Portfolio Studio to keep your files in check and easy for the team to access.

If you need extra local storage or want to run backups to a local drive, try something spacious like this 8TB G-RAID, while euroNAS’s 16TB, 16-bay 3U network server storage solution is a sterling contribution to your server room, and you can manage your backups with Archiware’s P5 software which can support two servers or a tape library. (Here’s the tape library we’d recommend, as it’s cheaper than high speed online or nearline storage for the long run.)

The archivist (for when you need big storage for big files and bigger archives)

If you’re churning out high volumes of multimedia files on something like this and a high speed Thunderbolt 2 RAID array, then you’ll need to beef up. Maximise your font management capabilities by upgrading to the Enterprise versions of your Universal Type Server and Portfolio asset management solutions. If you’re after something more video-specific, it’s well worth taking a look at axle Video’s solutions.

If you want to be sure all your data is backed up, opt for our manual backup service, Backup24, in which our team ensure your data is backed up to our Tier 2+ data centre. And to handle your NAS needs, the GB Labs Space range offer extremely fast large capacity shared storage for digital content creation.

Take control of content with MatrixCMS

By connecting up your PIM and CMS systems to create a single version of the truth for all work and enabling seamless cloud-based sharing of drafts and revisions, MatrixCMS makes it easier to stay on top of your assets. MatrixCMS provides a centralised store for all digital media, enabling an organisation to collate, manage and distribute their investment across the entire company. Arrange an online demo here (you have to scroll down to the bottom).

Want to know more? Give us a call on 03332 409 306 or email For all the latest news and reviews, follow @WeAreJigsaw24 on Twitter or ‘Like’ us on Facebook

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